eWorkflow Procurement

When all office document are going to be digitised, having a systems to be able to trace the whereabouts of the document is important.

eWorkflow Procurement allows the users to be able to pinpoint the exact location of the ‘Requisition Order’ or ‘Purchase Order’. The system allows the requestor to know, who has approved the document and at which stage of the pre-setup ‘approval matrix’

Upon completion of the approval cycle, a electronic purchase order is generated automatically and send to the respective supplier.

Modules within the eWorkFlow Procument

  • eRequisition

    The requestor will raised a requisition and send them for approval from their approving manager. The system allows the requestor to attached 3 supplier quotations. An e-mail notification will be send to the approving manager to view the submitted requisition and attached supplier quotation. Upon approval, this document will be router to the next destination via the ‘approval matrix’ until the full cycle is complete.

  • ePurchase Order

    Upon Completion of the full cycle, an electronic Purchase Order is created and it will be automatically send to the respective supplier. A in-build report will show the status of the purchase order and supplier confirmation status.

  • Goods Receive

    Allows good receiving against the issued purchase order. It allows partial receives and reports on outstanding quantity status. Upon completion of receiving, the Purchase Order status will be closed.

  • eInvoice Approval

    This process allows the supplier invoice to match against the goods received. The received invoice can be routed through the ‘approval matrix’ to obtain approval before invoice is paid to the supplier.

  • Report

    The reporting module comes with the necessary standard reports. These reports can be viewed online or download into a Text or CSV file for further analysis in other programs. Adhoc reports can be created by inserting or adjusting existing fields and filters.

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